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Job Pack – Project and Access Administrator (.docx)

Application form – Project and Access Administrator (.docx)

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Job Pack (abridged)

An abridged version of the job pack is included in the sections below. 

Introduction 

We are excited to open applications for a project and access administrator at Drake Music. This role is part of our Drake Music Collective programme, a professional development initiative for disabled musicians and sound artists.  

The project and access administrator will be central to the success of the programme by providing administrative support to the project team. They will also ensure that support is in place to meet the access needs of our staff and participants where required.  

We particularly welcome applications from people who are: from the global majority, disabled, d/Deaf, neurodivergent, and/or have experience of mental illness. 

If you have any questions about this role, please email Lisa Heywood on lisaheywood@drakemusic.org. 

Key Information 

Role title: Project and access administrator 

Salary: £25,000 pro rata 

Contract: 8 months, fixed term, PAYE 

Hours: 14 hours/ 2 days per week (working pattern to be agreed) 

Start Date: As soon as possible after Monday 15th May 2023 (to be agreed)   

Location: Remote, with occasional travel to Manchester or London 

Reports to: Drake Music Collective Project Manager 

Application Deadline: 12 noon on Wednesday 12th April 2023 

Job description 

General tasks (10%):

• Managing an email inbox using Microsoft Outlook. 
• Communicating with colleagues regularly via Microsoft Teams (e.g. chat, voice notes or video calls). 

• Attending monthly Core Team meetings on Microsoft Teams. 
• Completing training and development activities as required. 

Project Administration (45%): 

• Scheduling meetings and creating calendar events in Microsoft Teams. 
• Attending meetings and workshops on Zoom and Microsoft Teams as required. 
• Taking notes in meetings and typing these up to send to participants. 
• Sending meeting agendas, notes and recordings to participants by email. 
• Writing emails and documents in Plain English. 
• Maintaining online filing systems in Microsoft Teams. 
• Booking venues, travel and accommodation for in-person activities. 
• Assisting with planning for online showcase events, including creating online sign up/ticket pages. 

Access Coordination (45%):

• Maintaining accurate records of access requirements for project staff and participants in a confidential manner. 
• Arranging access support for project activities both online and in-person (e.g. booking captioners for online meetings). 
• Creating and maintaining a contact list of access support providers. 
• Providing support for Access to Work applications. 
• Undertaking training and independent research to ensure DM access processes are kept up to date. 

General requirements: 

• Access to reliable, secure internet connection for video/voice calls* 
• Access to a personal laptop or desktop computer that can run Office 365*  
• Access to a quiet, private space to attend online meetings in 
• Willingness to travel occasionally to London or Manchester** 

*If you experience digital poverty please let us know as we may be able to lend equipment for work use. 

** If this isn’t possible for accessibility reasons please let us know 

What we are looking for 

We recognise that everyone has a different and unique skillset. We are looking for candidates who meet as many as the criteria as possible, but we don’t expect you to meet every single one.  

We have marked key essential criteria with an (E) – these are the criteria we ask about in the application form. Other criteria will be discussed at interview. 

Ability to: 

• (E) Confidently use Microsoft Teams, Outlook and Word for word processing, file management, email management, calendar management and video calls. 
• (E) Communicate effectively with access support and other service providers by email, video call or telephone. 
• (E) Work in collaboration with a team, for example by maintaining regular contact and sharing expertise with others. 
• (E) Plan, prioritise and carry out tasks independently.  
• Write in Plain English (for more information see the Campaign for Plain English). 
• Provide administrative support for meetings, including creating agendas, scheduling and note taking. 
• Provide administrative support for the planning and delivery of online and in-person events, including creating online ticket pages using Eventbrite. 

Understanding of: 

• (E) The social model of disability  
• The barriers faced by disabled people in an arts/music context. 
• Access to Work processes. 
• The intersection of disability with other marginalised experiences. 
• Disability/ deafness/ mental illness / neurodivergence through personal expertise.*** 

***We use personal expertise as an alternative term to lived experience, to acknowledge the value of the knowledge and skills involved. 

How to apply 

To apply for this role, send your application form to lisaheywood@drakemusic.org by 12 noon on Wednesday 12th April.  

 You can apply by:  

• Filling in the Application Form on a computer 
• Creating videos or audio recordings to answer the application questions. You can then send the files to us by sending a link to an online folder (e.g. Google Docs) or file transfer service (e.g. We Transfer) 
• If you would like to apply in British Sign Language let us know as soon as possible, so that we can arrange for translation of your application.  

If the above options are not accessible to you please let us know, and we will make reasonable adjustments as required.