Project Co-ordinator Application Pack

Please find below full information about the Project Co-ordinator job role, including Job Description, Person Specification and how to apply.



Drake Music is the leading national organisation working in music, disability and technology.

Our vision

Non-disabled people can make music in many ways and at many different levels. Our vision is a world where disabled people have the same range of opportunities as their non disabled peers, and a culture of inclusive music-making, where disabled and non-disabled musicians collaborate as equals.

Who we are

Drake Music is a national arts charity. We work with a diverse and experienced team of staff and associate musicians/ technologists to deliver our programmes across England and beyond. We work with people of all ages and break down barriers to music-making through the use of technology.

We deliver our activities across four inter-connecting programme strands:

  • Arts & Collaboration
  • Research & Development
  • Learning & Participation
  • Training & Consultancy

We have been pioneering the use of accessible music technology for over 25 years and have developed a wealth of innovative and imaginative approaches to teaching, learning and making music. We are a National Portfolio Organisation for Arts Council England and a Youth Music Fund C grant holder.

What we do

Central to our work is the belief that everyone can fulfil their creative and musical potential, given the right opportunities.

We work where music, disability and technology meet to:

  • create opportunities and instruments that make music fully accessible
  • increase participation in music-making at all levels
  • build an inclusive musical culture where disabled and non-disabled musicians work together as equals



Think22 is four-year initiative funded by Youth Music as part of their Fund C Strategic Programme and builds on our successful Think2020 project.

Think22 aims to achieve greater inclusion, equality and diversity in music-making working with children and young people who face disabling barriers; offering progression & accreditation pathways and embedding professional Disabled Music Leaders across the music education workforce.

We will collaborate with a range of music education sector partners – including Music Education Hubs in Coventry, Cheshire, Tower Hamlets and Essex – towards a musically inclusive England.

Think22 consists of three strands:

Workforce Development

  • Facilitating a network of music leaders/teachers/music hub staff, providing opportunities for training, knowledge & resource exchange.
  • Developing Disabled musicians as leaders/facilitators/trainers within the music industry and education sectors.

Delivery: Modelling, Sharing & Spotlighting Good Practice

  • Delivering the Drake Music accredited course ‘Compose & Perform’ with Music Hub partners.
  • Developing children and young people as Ambassadors/Curators in Music Hubs and within Drake Music.
  • Supporting inclusive ensembles, with progression & leadership opportunities for young musicians.
  • A Research & Development-based approach to designing and creating new, bespoke instruments working collaboratively with young Disabled musicians, technologists, music leaders.


  • Campaigning and advocating for equality, diversity and inclusion in the workforce and the music-making offer.



We have a great opportunity for someone to join the team as a Project Coordinator to support the delivery of Think22, managing programme logistics and responsible for coordinating day-to-day delivery, gathering activity data, and contributing to project reporting and communications.

  • This is a part time role, for 2 days per week.
  • The annual salary is £27,000 (pro rata part time to £10,800).
  • This position is for one year in the first instance, renewable annually, subject to continuation of Youth Music funding.
  • The post holder will be based at our London office in Shoreditch.
  • The post holder will be expected to travel on a fairly regular basis to visit organisations and projects across England.

The post holder will report to Douglas Noble (Associate National Manager & Think22 Strategic Lead) and work closely with the Think22 Team which includes:

  • Becky Morris Knight (Communications)
  • John Kelly (Advocacy and Disability Equality)
  • Carien Meijer (Chief Executive)
  • Evaluation Consultant
  • Music Inclusion Practitioner & Manager

The ideal candidate is someone with excellent administrative and organisational skills, a self–starter who thrives in a busy and friendly small-team environment and is passionate about removing disabling barriers to music-making.

Ours is a unique organisation and we can adapt this role to suit different skills and abilities.

Drake Music is an Equal Opportunities employer.

We are specifically welcoming of disabled applicants and will make any reasonable adjustments required for any part of the recruitment process and to support you in your role.

In addition, we are especially welcoming of other under-represented groups in the organisation including BME and LGBTQ people.



You will be the first point of contact for Think22 within the Drake Music Team, and a link point for the project with the other stands of Drake Music activity and members of the office team.

Main responsibilities:

  • Programme logistics and coordination
  • Running, monitoring and updating the Think22 Activity Plan
  • Dealing with enquiries
  • Running the Think22 diary – scheduling and setting up internal quarterly and external meetings
  • Supporting project monitoring and evaluation – working with the external evaluator
  • Project management of events and activities in the Think22 Programme, working closely with our partners
  • Coordinating and attending Think22 Quarterly meetings
  • Managing systems and tools for collecting and storing programme activity data
  • Collecting the outputs of monitoring data
  • Collecting outputs and outcomes data from partners using tools created by the external Evaluator
  • Scheduling, arranging and minuting quarterly Think22 team meetings
  • Issuing Associate agreements, and agreements with third parties for programme delivery activities
  • Receiving and processing invoices for payment for Think22 activities, ensuring they are correctly coded, obtaining the correct authorisation, and forwarding to the Finance Administrator for payment on a timely basis
  • Preparing invoice requests related to third party income, forwarding to the Finance Administrator and ensuring payment is made on a timely basis
  • Liaising with Youth Music & Think22 team to ensure timely, accurate reporting and documentation
  • Regular liaison and communication with the wider Drake Music team to update them on Think22 activities, and ensure awareness of wider DM programme activities and how they might relate to Think22
  • Managing maintaining and updating central Think22 programme Dropbox for use by Think 22 Team

NB: This is not an exhaustive list and is subject to development of a work plan with the successful candidate.

General Duties:

  • To comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times.
  • To comply with company policies relating to equality of opportunity and diversity at all times.



Applicants for this post should demonstrate how their skills and experience meet the following Person Specification.

Experience & Knowledge


  • Working within project teams on a multi-stranded project or programme.
  • Minimum of 2 years Project Coordination experience.
  • Knowledge and experience of project output data monitoring and management.
  • Previous experience of working with office and administrative systems, and working in a team.
  • Understanding of and commitment to principles of Disability Equality.
  • Ability to find innovative ways of solving or pre-empting problems.


  • Experience of working successfully with external partners.
  • Experience of data gathering software such as Survey Gizmo.
  • Previous experience of working in an arts organisation and/or the Music Education Sector.
  • Understanding of principles of project monitoring and evaluation.



  • Ability to work positively with the full range of individuals and groups involved in the programme.
  • Ability to develop and maintain effective working relationships with other members of the programme management team, senior managers, the project team and third party partners and service providers.
  • Be able to prioritise own workload and time management, working to tight deadlines.
  • Be able to produce work accurately and to a consistently high standard, working well under pressure, prioritising workflow independently and showing initiative.
  • Ability to manage and process project activity data.
  • Excellent communication skills.
  • The ability to work in a changing environment and respond flexibly to changing needs and demands.
  • Excellent administrative skills.



Please send a cover letter, CV and completed Equal Opportunities monitoring form (at the end of this pack) by email to no later than Midnight on Sunday 28th October 2018.

Please read the job description carefully. Your covering letter should clearly address the essential and desirable requirements detailed in the person specification.

Please ensure that it is no more than 3 A4 pages long.

If you have a specific question, or would like an informal conversation about this role, please send an email to to arrange a suitable time.

First-stage interviews will take place on Friday 9th November 2018.