Finance Manager Recruitment Pack

Finance Manager Application Pack – 2019

About Us

At Drake Music we are leaders in music, disability and technology. We are innovators, educators, curators and advocates. We believe everyone has the right to express themselves creatively through music and we use new technologies and ideas to open up access to music for all.

Our vision is a world where Disabled people have the same range of opportunities as their non-disabled peers, and a culture of music-making where Disabled and non-disabled musicians participate, collaborate, create and perform as equals.

We make innovative and imaginative use of technology to remove disabling barriers across 3 key areas:

  • Learning, Participation & Training – We deliver workshops in schools, train teachers, advocate for inclusive practice and work strategically with music hubs and educators to develop the sector as a whole.
  • Arts & Collaborations – We support Disabled musicians to develop their creative practice and careers via commissions, masterclasses and performance opportunities. We also offer a range of participatory creative music-making opportunities.
  • Research & Development – Working with communities of Disabled musicians, makers and technologists, we imagine, design and build new accessible instruments and ways of making music.

We are a home for new ways of thinking about music, musical instruments and technology, performance, teaching and practice. As such we support and test new ideas, learn from other people and organisations and are prepared to take risks and learn from failure, as well as success.

Three principles inform our thinking and our practice:

  • We are always learning, and always sharing what we learn.
  • Disabled musicians are at the heart of what we do.
  • Our work is underpinned by the Social Model of Disability.

Drake Music is an Arts Council England National Portfolio Organisation (NPO) – we are also part of Youth Music’s Alliance for a Musically Inclusive England (AMIE).

We are a national organisation working across England, managing and delivering our programmes and projects from bases in Manchester, London and Bristol. We regularly work in partnership with local and regional organisations across the arts, education and tech sectors.

Introduction to the Role

We are excited to open applications for the part-time Finance Manager position.

This is a senior management role and would suit someone who loves being part of a creative, diverse organisation and believes in the value of removing disabling barriers to music-making.

The Finance Manager role can be worked flexibly, needing, on average, 1.5 days per week. We are particularly welcoming of applications from people with lived experience of disability and from BAME candidates as a demographic which is under-represented in our organisation at present.

You will have overall responsibility for all aspects of Drake Music’s financial management and work closely with the General Manager and Administrator. You will report to the Chief Executive and – together with her – be responsible for strategic and financial planning.

Other key relationships include Programme Budget Holders, Chair of the Finance Sub Committee and Chair of the Board.

Terms of Employment

Job title: Finance Manager

Job purpose: Senior team member responsible for all financial functions and is the Company Secretary of the charity.

Salary: £12,000 pa (£40,000 pro-rata)

Working pattern: 78 days per annum (inc. Annual Leave & Bank Holidays). This equates to 1.5 days a week on average. Can be worked flexibly.

Benefits: Pension – 5% employee contribution, with 3 % employer contribution. Cycle to Work scheme.

Location: DM London office/Flexible

Reporting to: Chief Executive

Other Key Relationships: Chair of the Finance committee, Chair of the Board of Trustees, Budget holders, General Manager and Administrator.

Job Description

Finance:

Full responsibility for the Charity’s finance function, from day-to-day accounting through to production of statutory accounts at year-end; including:

  • To be the strategic lead on all aspects of short, medium and long-term financial planning and forecasting
  • To work with the CEO and budget holders to set and monitor budgets, including providing support as required
  • To work with CEO/staff to prepare budgets for funding applications and reports
  • To ensure that adequate financial controls are in place
  • To manage the financial administration of Arts Council of England funding, and any other statutory funding as required
  • To oversee the day-to-day finance function, supported by the Administrator and the General Manager
  • To reconcile bank and credit card accounts as required
  • To oversee the Payroll administration, supported by the Administrator and the General Manager; to liaise with the payroll agency as required
  • To oversee the administration of the NEST pension scheme
  • To manage and process Access to Work claims working closely with the General Manager
  • To complete financial reporting at period end, producing full Management Accounts
  • To produce Statutory Accounts at year-end
  • To prepare for and manage the annual Independent Examination or Audit

Governance:

To be the Company Secretary of the Company, including:

  • To attend all Board and Finance Committee meetings
  • To ensure that key company meetings are accurately and appropriately recorded through minutes, supported by the General Manager
  • To manage the Company Risk Register, providing updated reports as required
  • To complete all statutory reporting for Companies House, the Charity Commission and other statutory bodies as required

General Duties:

  • To comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times
  • To comply with company policies relating to equality of opportunity and diversity at all times

Person Specification

Applicants for this post should demonstrate how their skills and experience meet the following criteria.

Essential Skills:

  • Sound financial management skills including preparation of budgets, management and statutory accounts
  • Ability to manage non-specialist colleagues through basic financial procedures
  • Able to produce work accurately and to a consistently high standard, working well under pressure, prioritise workflow independently and show initiative
  • Effective team player with the ability to work with the CEO, Trustees and staff at all levels of the organisation
  • Excellent interpersonal communication skills with a tactful and diplomatic approach
  • The ability to prioritise workloads and work to tight deadlines

Essential Experience:

  • Previous experience in a Charity Finance role
  • Previous experience of Sage 50
  • Previous experience of contributing to the strategic, organisational and financial planning processes
  • Previous experience of supporting non-specialist colleagues with financial tasks
  • Deep commitment to Disability Equality and Social Justice

Desirable Experience:

  • Previous experience of working in the arts or voluntary sector
  • Awareness and understanding of the Social Model of Disability

Our Commitment to Equality

Drake Music is an Equal Opportunities, Disability Confident and Living Wage employer. We are a team of Disabled and non-disabled people working together to advocate for and achieve quality, equality and meaningful inclusion in music-making.

We are committed to employing Disabled people, and people with health conditions or impairments, and this means we:

  • actively look to attract, recruit and retain Disabled people
  • aim to provide a fully inclusive and accessible recruitment process
  • offer an interview to Disabled applicants who meet the minimum criteria for the job
  • are flexible with assessments so everyone has the best possible opportunity to demonstrate that they can do the job
  • make reasonable adjustments as required in both recruitment and in the role

All Disabled applicants who meet the essential criteria in the Person Specification will be invited to interview. In addition, we are especially welcoming of other under-represented groups, including Black, Asian and minority ethnic people and LGBTQ+ people.

See the final page for info on how to apply and the support available during the application process.

Support & Access

If you would like to have an informal conversation about the role before applying, please contact Carien Meijer, our Chief Executive.

We are happy to make any reasonable adjustments needed to support you in applying, interviewing or carrying out the role. To discuss your requirements or notify us of adjustments, please contact Ali Scott, our General Manager.

Contact Details:

  • Tel: 020 7739 5444
  • Email: info@drakemusic.org

Application Process

Application Deadline: Midnight on Sunday 13th October 2019.

Please note: Applications received after this time will not be considered.

To apply please send a covering letter, CV and Equal Opportunities monitoring form by email to info@drakemusic.org.

Please ensure that your covering letter clearly addresses the essential and desirable requirements as detailed in the person specification and is no more than 2 A4 pages.

Interviews will take place at our London office on the afternoon of Tuesday 22nd or Wednesday 23rd October 2019. Our office is wheelchair accessible.